Programs & Auditions Coordinator

Young Concert Artists, a classical music non-profit located in Manhattan, is seeking a dynamic and detail-oriented Programs & Auditions Coordinator to support both the Programs and Auditions departments in producing YCA's annual concert season and the internationally recognized Susan Wadsworth International Auditions.

This position plays a key role in concert production, artist services, stage management, event logistics, and administrative coordination. It also serves as a primary point of contact for more than 200 audition applicants each year. Reporting to the Director of Programs & Auditions, this role will work closely with a team of 18 full-time and one part-time staff members. 

For 65 years, Young Concert Artists has discovered and launched the careers of extraordinary young classical musicians. Through artist management, performance opportunities, career guidance, and professional support, YCA helps emerging artists build lasting international careers. Our artists combine exceptional talent with creative vision, and working alongside them is a joy. 

YCA presents a season of concerts in New York City and Washington, DC, produces the annual Susan Wadsworth International Auditions and Winners Concert, hosts two fundraising galas each year, holds numerous private musicales and donor events, and maintains an active education and community engagement program. Through its Artist Management Department, YCA also facilitates more than 900 performance engagements annually, including approximately 300 education and community engagement activities.

As a small nonprofit organization, we are a close, collaborative team that takes pride in serving wonderful artists and bringing more music into the world. We consider working at YCA to be an investment in the future of the arts. This position works closely with board members, donors, distinguished YCA alumni, prospective artists, and presenters and venues throughout New York City and Washington, DC. The ideal candidate enjoys balancing meticulous administrative work with the excitement of live performance and takes pride in creating exceptional experiences for artists, audiences, and colleagues alike.
 

Core Responsibilities:

Programs

• Assist in the planning and execution of YCA’s annual concert season, auditions, galas, and special events.
• Concert personnel management, coordinate artist availability, draft and issue contracts, schedule and book rehearsals, collect biographical materials, and communicate production information to artists and collaborators.
• Coordinate and share production logistics for concerts, including schedules, runs of show, stage plots, artist hospitality and other backstage operations.
• Serve as a primary production contact with YCA’s various concert venues, communicating with venue staff, stage crews, artists, piano technicians, and other vendors.
• Provide on-site event management, including backstage coordination, artist support, and troubleshooting during performances and rehearsals.
• Draft and edit concert program books, artist biographies, program notes, and other printed concert materials while coordinating with the Marketing Department to meet publication deadlines.
• Prepare and submit quarterly reports to BMI and ASCAP, maintaining accurate repertoire and performance records.
• Support the Director of Programs & Auditions with administrative projects and other initiatives as needed.

Auditions

• Serve as a primary contact for more than 200 annual audition applicants, providing timely communication regarding scheduling, repertoire requirements, application procedures, and technical questions.
• Provide on-site production and administrative support during live auditions, including registration, applicant check-in, room setup and breakdown, jury support, and more.
• Prepare, organize, and maintain audition materials, adjudication forms, schedules, jury packets, and other internal documentation.
• Assist with recruitment efforts to promote the auditions.
• Compile audition statistics, reports, and other materials following the conclusion of the audition cycle.
• Assist with additional projects related to the auditions throughout the year.

Qualifications:

• Two to four years of experience in arts administration, classical music production, event production, or a related field.
• Demonstrated interest in and appreciation for classical music; familiarity with standard concert production practices is strongly preferred.
• Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple projects and deadlines simultaneously.
• Outstanding written and verbal communication skills, with the professionalism and confidence to interact with artists, stage crews, donors, board members, presenters, and other VIP constituents.
• Strong computer proficiency and comfort learning new software and databases. Platforms used at YCA include Google Workspace, Neon One, Arts People, Slack, Acceptd. 
• Comfortable working in fast-paced live event environments, remaining calm, resourceful, and solutions-oriented when priorities shift.
• Ability to lift and move concert materials and equipment (up to approximately 30 pounds).

YCA’s offices are located at 57th and Broadway in NYC.This position follows a hybrid schedule, with three in-office days each week (Tuesday–Thursday). Flexibility is required to adjust this schedule as needed to support occasional evening and weekend concerts, auditions, and special events.

YCA is an equal opportunity employer and seeks to diversify its staff. All applicants will be considered for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. 

YCA benefits include health, dental, and vision, generous holiday and paid time off, and an employer-funded retirement plan. 

Please submit a resume and cover letter in which you describe hands-on experience in the area of concert production that you think most applies to this position.

Job Title: Programs & Auditions Coordinator
Organization: Young Concert Artists, Inc.
Location: New York, NY
Website: www.yca.org
Sectors: Music
Position Type: Full Time Permanent
Position Level: Coordinator
Education/Certifications: Bachelor’s Degree
Salary: $65,000-70,000 annual